Safe invoicing – how to secure your account in the system so as not to fall victim to a hacker?

author Karolina, 2020-10-21

Contrary to appearances, personal computers are just as vulnerable to hacking attacks as those belonging to companies and institutions. How to protect your account from a cyberattack? What rules should be implemented in order not to lose money and… sensitive data?

Continue reading

Our newest monthly summary of InvoiceOcean updates for September 2020

author Karolina, 2020-10-02

Hello! We present another monthly summary, with some interesting smaller novelties, as well as features that will undoubtedly interest many users. Enjoy!

Continue reading

Our newest monthly summary of InvoiceOcean updates for August 2020

author Karolina, 2020-09-02

Hello! August passed extremely quickly, but it left some interesting changes in our system. We invite you to read what's new in InvoiceOcean. Enjoy!

Continue reading

Invoice as part of your brand image

author Karolina, 2020-08-12

A coherent brand image emphasizes the entrepreneur's professionalism. It builds a positive image of the company in the eyes of the recipients and emphasizes its competitive advantage at the outset. What can you do to make your clients perceive your company as trustworthy and recommend it to others? In this article you will find some tips on how to build a positive brand image.
 

Continue reading

What to pay attention to when looking for an accounting office?

author Karolina, 2020-08-12

Support of an accounting office is the best solution for aspiring entrepreneurs who start their own business. If you have just set up a business or are planning to do so in the near future, be sure to look for a competent office. In this article you will find some tips on how to choose the best one.

Continue reading

Our newest monthly summary of InvoiceOcean updates for July 2020

author Karolina, 2020-08-10

Hello! The holiday season is in full swing, but we hope you will find a moment to see what's new in the system. In July, among other things, we worked on new improvements regarding recurring invoices. Enjoy!

Continue reading

Vouchers and gift cards as a way to increase sales

author Karolina, 2020-08-07

Vouchers and gift cards can be an effective way to increase sales, gain customer loyalty and build a positive image for your store. This article will explain how to exploit the potential of both these tools.
 

Continue reading

Our newest monthly summary of InvoiceOcean updates for June 2020

author Karolina, 2020-07-01

Hello, we start July being sure of two things: 1) our team has already got used to remote working for good, 2) the summary of the month has not been bursting at the seams for a long time as it was in June ;) Does the avalanche of new functions have something to do with the possibility of working from home? In the summary, at the end, we will reveal the way to effective remote work; in the meantime, we invite you to learn more about the novelties in the system. Enjoy!

Continue reading

Our newest monthly summary of InvoiceOcean updates for May 2020

author Karolina, 2020-06-01

Hello! May has passed extremely quickly. Therefore, we flip the calendar sheet and look at the results of our work, which we present in this entry. And today, among other things, we write about new language versions and a very interesting module that appeared as a beta feature. Enjoy!
 

Continue reading

Our newest monthly summary of InvoiceOcean updates for April 2020

author Karolina, 2020-05-01

A few days of May have passed, so we look back to check what April has brought to InvoiceOcean. Enjoy!

Continue reading

How to organize remote working during the coronavirus outbreak? Organization of duties, useful tools, proven advice

author Karolina, 2020-04-21

Due to the coronavirus pandemic, many entrepreneurs have posted employees to work from home. Unfortunately, not everyone instructed their subordinates on how to organize it. In this article we will explain how to work effectively from home. We will point out useful tools and tips based on the experience of people who work like this on a daily basis.
 

Continue reading

Our newest monthly summary of InvoiceOcean updates for March 2020

author Karolina, 2020-04-01

Hello, welcome to the monthly summary of new features in InvoiceOcean for March. Today we write a lot about imports and the category filter that appeared in several reports. Enjoy!

Continue reading

Our newest monthly summary of InvoiceOcean updates for February 2020

author Karolina, 2020-03-02

Hello, we present another summary of new features and changes to the system. February this year has hardly felt like the shortest month, so our summary will not be shorter than usual either. Today’s reading can be interesting especially for those who use bank imports and the function of issuing receipts in InvoiceOcean. Enjoy!

Continue reading

Our newest monthly summary of InvoiceOcean updates for January 2020

author Karolina, 2020-02-03

Hello! We have entered the first month of the new decade with a bang. We feel older and wiser with many experiences, but also happy that you were, and still are, with us - that for you we can constantly improve the system and promote the idea of ​​ecological invoicing.

Continue reading

Bills vs Receipts vs Invoices: What's The Difference?

author Mike Lata (aka Maciej Duraj), 2019-01-15
Our system at Invoiceocean

If you use our system, you may be familiar that we have various options for you in terms of creating financial records or documents. You can create proforma invoices, which we recently discussed here, as well as credit notes, prepayment invoices, estimates bills, receipts and more. We will focus on bills, receipts and invoices here as many users get confused on their differences and which one to send out.

Continue reading

When & How To Issue Proforma Invoices

author Mike Lata (aka Maciej Duraj), 2019-01-14
Proforma creation at InvoiceOcean

If you have used our system for a while, you may be familiar with some of our invoicing options. You can issue a wide range of documents using InvoiceOcean SaaS that include a standard invoice, credit note, bill, receipt and pretty much everything needed to run our business in terms of bookkeeping and to a degree accounting. However, one document we also have you should definitely check out or get familiar with is the proforma invoice.

Continue reading

Freelance Invoicing Tips: Value Your Time & Money

author Mike Lata (aka Maciej Duraj), 2019-01-14
InvoiceOcean Unit Quantity

Some of the ways a client or business may try to do this is by asking you to do small projects, or less time-consuming project, on a pay-by-the-hour basis rather than a fixed rate. This will most likely benefit your client and not you because the client will know ahead of time you can finish the project quickly and pay you a meager amount for it based on the hourly rate they may try imposing on you. Make sure you discuss your options with your clients ahead of time as our system at InvoiceOcean offers various options for unit quantity on invoices.

Continue reading

How Invoicing & Online Payment Continues to Evolve

author Mike Lata (aka Maciej Duraj), 2019-01-03
eInvoicing is the future

Invoicing has changed over the years from a practice of pen and paper record keeping (if you really go back in time you can even mention inscriptions on clay) of transactions to a robust system of revenue and expense tracking that complies with government regulations and VAT collection. It is a way for a business to keep tracks of goods bought and sold through in itemized list.

Continue reading

Some Ways Invoicing Differs in the U.S. and Europe

author Mike Lata (aka Maciej Duraj), 2019-01-02
via Flickr (Commercial Use)

Sending and receiving invoices varies around the world with each country having its own system in place that governs invoicing standards. However, general trends are followed among member states in the EU (for the most part), or states in the U.S. It is when we have to send invoices across farther geographical regions that we start running into barriers or real differences in the invoicing process.

An example of this is paying sales tax in the United States vs VAT rates in Europe and the United Kingdom. Another example is whether we pay the invoice based on the tax rate of the supplier vs customer, which can vary in different parts of the world. Finally, there are differences in what needs to be included on an actual invoice for it to be considered legitimate.

Continue reading

Invoice Mistakes Can Cost Companies Big Losses Over Long Term

author Mike Lata (aka Maciej Duraj), 2019-01-02
via Flickr (Commercial Use)

Digital invoicing has its quirks like every other form of digital transaction. Sometimes we may send an invoice to the wrong recipient through pressing the wrong buttons on our keyboards and thus the wrong e-mail address gets entered. If we click too often without thinking through repetition, we may be making small mistakes along the way that can cost us big in the long term.

What can be quite troubling is if we make mistakes with financial data. We may enter the wrong bank number and our payee will either not be able to send us payments or in the worst case scenario, it will be sent somewhere else. More often it is the small mistakes that can cost us big financially.

Continue reading